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Thursday, January 12, 2012

DC Goers Choir Update

Hi DC choir people!

Here is an update on financial information for the tour cost. We are looking pretty good at this point. Remember that if you are not up what you owe at this point, Don’t panic. Just be in good communication about where you are and lets make sure we have a plan in place to get you and your student to where you need to be to make the trip happen.

GENERAL COST INFORMATION:
As we are now into January, I wanted to send out some reminders about the payment schedule and send out some new numbers. We met with Susan Swan yesterday (ASB Office) and she has been keeping track of students' fundraising, getting some cost adjustments from the tour company, and has some numbers for us. The cost as of now from the tour company is:

Students- $1860
Chaperones- $1780

The higher cost is due to a fuel surcharge change as well as a higher cost for hotels.

These costs are with some of our free spots already separated out among the chaperones. This is also, however, not including the fundraising and community donations we’ve earned so far, which will bring it down a bit further for students especially. We will also be counting our upcoming recital and dinner auction event into further bringing down the overall cost, with the recital being specifically for the chaperones and the dinner auction geared toward the students. The students will have more fundraising opportunities coming up as well.

TIMELINES- PAYMENT & REIMBURSEMENTS:
Regarding timelines, the following is what was sent out in September for what families will be reimbursed and when:

1/1 - 2/15, families will get 75% back (minus the deposit)
2/15 - 3/1, families will get 50% back (minus the deposit) After 3/1, there will be no refund of any kind.

As of now, families owe the deposit ($200) plus 25%, so $665 total if someone decides they are unable to go. As of February 15th, it will be the deposit plus 50%. If you are unsure in any way, student or chaperone, please try to make your decision ASAP and please let me know. If I don't hear from you / your student, I will assume that you / your student are / is good to go! We are starting to finalize lists and send them in for final flight bookings and hotels, etc- so the sooner, the better! The end of March is getting closer and closer.

PAYMENT SCHEDULE SUGGESTION
And lastly, in case it is helpful, below is Chip's original payment schedule suggestion.

• $200 per person (non-refundable) ................. Due: October 1, 2011 • 25% per person, of total tour costs ($400.00) ................ Due: December 1, 2011 • 25% per person, of total tour costs ($400.00)................ Due: February 1, 2012 • Final Payment (remaining balance) ($700.00)............... Due: March 1, 2012

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